- Name
The Society shall be called The Frenchay Tuckett Society, hereinafter refered to as "the Society".
- Objects
The objects of the Society shall be to conserve and enhance the collection of local history materials known as "The Tuckett Collection" and to encourage the study of and interest in the history of Frenchay.
- Membership
The members of the Society shall be those who apply and pay the appropriate annual subscription, all subscriptions payable in advance by the date of the Annual General Meeting in each year. Membership may be divided into different groups with different rights and subscription rates, as determined by the Committee.
Each member shall be entitled to receive notice of Meetings, to attend them and to vote at them.
- Application for Membership
Any person wishing to become a Member of the Society shall apply in writing to the Hon. Secretary. Membership of the Society shall not unreasonably be withheld. Any resignation from Membership should be put in writing to the Hon. Secretary.
- Officers
There shall be a Chairman, a Secretary, a Treasurer and other such officers ad the Annual Meeting shall appoint. The officers shall be elected at the Annual Meeting and hold office for a year, providing that the Committee shall have power to fill any vacancy arising in the course of a year.
- Committee
The Committee shall consist of the officers of the Society ex officio, and four members elected at the Annual Meeting. The Committee shall have the power to fill any vacancies arising in the course of the year, and to co-opt non-voting members.
The Committee shall be constituted annually and shall meet at least twice in each year. The quorum for a meeting shall be three members.
The Committee can elect its own Vice-Chairs and determine its own procedures. It may set up sub-committees or delegate responsibilities to its members.
- Duties and Powers of the Committee
The Committee shall:
- promote and organise activities in accordance with the aims of the Society;
- admit members to the Society, and maintain a membership register;
- administer the funds of the Society, and incur such expenditure and enter into such commitments as it deems necessary and desirable, and keep proper accounts of income, expenditure and balances;
- ensure that Annual and Special Meetings are duly held;
- ensure that minutes are kept which record all materiel decisions or resolutions and the Committee or Officers report to the Annual Meeting on what has been done in the Society's name and answer such questions as may be put to them.
- Finance
The financial year shall end on 31st December.
A banking account/s shall be opened in the name of the Society and cheques may be signed by the Treasurer and one other Committee Member from a list approved by the Committee and notified accordingly to the bank.
The income and property of the Society how and whensoever derived shall be applied solely towards promoting the objects of the Society as set forth above; and no portion shall be paid or transferred directly or indirectly to any Member or Members of the Society except in payment of legitimate expenses incurred on behalf of the Society.
All dealing with moneys and property of the Society shall be authorised by or consequent on general or particular resolutions of a Meeting of the Society or of the Executive Committee, and shall be properly recorded and accounted for.
The Committee shall make available the accounts of the Society to the appointed Independent Examiner(s) and answer any questions arising therefrom.
- Annual Meeting
There shall be an Annual Meeting of the Society to transact the following business:
- to receive reports on the work and proceedings of the Society during the past year and to question the Officers and Committee on these;
- to receive and, if approved, to adopt a statement of the Society's Accounts for the proceeding year;
- to elect Officers and Members to serve on the Committee;
- to appoint an independent Examiner or Examiners of the Accounts;
- to vote on any resolutions of which notice has been duly given;
- to receive suggestions and proposals for the consideration of the Committee.
Notice convening the Annual Meeting shall be given or sent to Members not less than twenty-one days before the Meeting and shall specify the matters to be dealt with.
- Special Meetings
A Special Meeting may be convened at any time by the Committee or by a requisition in writing sent to the Secretary by not less than one fifth of the Members of the Society.
Notice convening a Special Meeting shall be given or sent to members not less than fourteen days before the meeting and shall specify the matters to be dealt with.
- Procedure at Meetings
The quorum for a Meeting of the Society shall be one tenth of the registered membership. Only members are allowed to move resolutions or to vote on them; or to nominate or second persons for election.
The Chairman shall take the chair; except in the absence of the Chairman [or at a Special Meeting where notice has been given of a vote of no confidence in the Executive] when members shall elect a person to chair the Meeting.
Only members who are willing to serve and are nominated and seconded by other members shall be eligible for election as Officers or Members of the Committee or to chair a Meeting. If there are no more eligible persons than there are places to fill then they are deemed to be elected. If there are more eligible persons than places, a ballot shall be held and the person(s) with the most votes shall be elected.
Resolutions may be passed by general consent ( nem. con.) or by a majority of those voting, except for constitutional amendment which shall require two thirds of the votes cast.
The Chairman or person appointed to chair the Meeting shall have a casting or additional vote in the event of an equality of votes, or where the vote on a constitutional amendment falls short of two thirds by less than one whole vote.
- Constitution
No alteration or addition to this constitution shall be made except by a resolution carried by a majority of at least two-thirds of the Members who are present at an Annual or Special Meeting the notice of which shall have contained particulars of the proposed alteration or addition (and provided that no alteration may be made which will cause the Society to cease to be Charitable at law).
- Dissolution
In the event of the Society being wound up any assets remaining upon dissolution after the payment of proper debts and liabilities shall be transferred to a charitable institution or institutions having objects similar to those of the Society.
- The Tuckett Collection
The Tuckett Collection ("The Collection") shall include documents, artefacts and other materials relating to the history of Frenchay in general, and in particular to the association of the Tuckett family with the history of Frenchay.
The Rector of Frenchay, Frenchay Friends Meeting and Winterbourne Parish Council shall each, in the first instance, appoint one of three Trustees, who shall hold The Collection. Thereafter, should a vacancy occur among the three Trustees, the remaining Trustees may appoint, within a reasonable time, a new Trustee to fill the vacancy. Likewise, should only one Trustee remain following the occurrence of vacancies, the remaining Trustee may appoint, within a reasonable time, two new Trustees to fill the vacancies.
Should vacancies not be filled within a reasonable time, or for any reason, Winterbourne Parish Council, in their capacity as Trustees for the Tuckett Memorial Field, shall be empowered to appoint as many Trustees as are required to fill the vacancies.
The Trustees may obtain or receive items for contribution to The Collection from time to time, but shall have no right to dispose of The Collection or of any part of The Collection. They shall maintain a register of The Collection.
- Headings
The headings in these Articles shall not be taken as part of them or in any manner affect the interpretation or construction of the same.
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